SFS Board Meeting - April 4, 2006
Present Karen Shaw, Ralph Kosche, Valerie Cohen, Bruce Baker, Fred Maslan, Woody Wood, Adam Carlson
Also presenting: Eric Chard, Richard Gillman
Also present: Nancy Hutchings, John Madsen

-  Last meeting's minutes approved.
-  Introductions all round - we're all still us
-  Eric Chard's presentation on the library
   o  Is there a demand?
   o  Teaching materials vs. archival
   o  San Francisco Folk music library
   o  Nordic heritage museum
   o  Where to get stock - Ralph suggests that a small donator base could provide much material
   o  Action item: Eric will write an article for SFS flyer
-  Richard Gillman 
   o  Currently $137/yr and very small bandwidth and storage allotments
   o  Recommendations
      *  Flux services (Bothell)
      *  Live host (Vancouver)
         .  .5G in bandwith
         .  20M of static content
   o  Event calendar online?
      *  Would be a great service
      *  Board feels it would kill the flyer
   o  Late entry addendum for calendar flyer
      *  Good use of web resources
   o  Board agreed to go with Richard's choice of web hosting provider
-  Membership software
   o  Exec. Com. recommends allotting $700 for a membership and SFS business computer.
   o  Board voted to accept recommendation of Exec. Com.
   o  Targeting August for cutover to new membership software
-  Intern report
   o  Contract w/ intern, UW & SFS
   o  Escape clauses all round
   o  Only compensation is credit hours
   o  Acceptance of contract - Voted and approved
-  Committee meetings should be posted to board mailing list
-  Exec committee report
   o  In addition to membership software & intern, tee-shirts
   o  Exec. Com. recommends purchase of 250 t-shirts
      *  1 color/ 1 side $4.30
      *  2 colors $4.60
      *  1 color 2 sides + .65
      *  2 color 2 sides 4.60 + .95
      *  Including tax & screen setup
      *  Suggestion old logo on one side new on front w/ "40 yrs of folk"
   o  Voted and approved
-  Nominating com. sent out procedures
-  Finance committee has not yet met
-  Need a membership committee
-  Email Fred about volunteering at Folklife
-  John suggested that 40th anniversary & DVD will require a budget, possibly up to $1000
-  Karen passed out bylaws and confirmed that nominations and board elections were consistent with bylaws
-  John Ullman confirmed with a non-profit attorney that we followed bylaws.  Richard Humphries & Phil Williams
-  New business:
   o  Valerie will order envelopes priced at ~$45/1000
-  Next meeting - June 6, 7:00 at Karen Shaw's house